Privacy and Data Protection Policy
Your privacy and trust matter to us. This policy explains how we protect your data and respect your rights.
Introduction to Our Privacy Approach
Umbraarisonia takes the protection of your personal information seriously and complies with all relevant Australian data privacy laws and regulations. We aim to keep your data secure, transparent, and only collect what is necessary to provide a quality user experience.
This privacy policy outlines how your information is collected, used, stored, and safeguarded while you interact with our website. By continuing to use our services, you acknowledge and agree to the practices described here.
What Data We Collect and Use
We collect personal data only when necessary to provide our services, improve site features, or communicate important updates. Data collected is tailored to your specific engagement with our platform.
Information You Provide Directly
- Details you share when creating an account or updating profile information.
- Messages you send to our support or contact channels.
- Feedback, survey responses, or satisfaction ratings you choose to provide.
- Participation in optional events, sessions, or mindful activities.
- Information submitted for newsletters and relevant updates.
Automatic Data Collection
- IP address and browser type captured on website visits.
- Device information, operating system, and preferred language settings.
- Site usage data, including navigation paths and session length.
- Location information shared by your device or browser.
- Cookies and similar technologies for improving user experience.
How We Use Your Personal Data
Personal information is used exclusively for delivering requested services, improving our website, and keeping you informed about key updates. We never sell your information to third parties.
- Facilitate account registration and login processes securely.
- Personalise your experience based on your preferences.
- Respond to your inquiries, requests, or feedback promptly.
- Enhance and evaluate the effectiveness of our website features.
- Send occasional service announcements and changes.
- Support security and fraud prevention measures.
- Comply with Australian legal obligations and industry requirements.
Our Commitment: We are committed to minimising data collection, limiting access to only those who need it, and storing your information using recognised security standards to protect your privacy rights.
Third Parties and Data Sharing
We will never sell your personal details. Data may be shared with our trusted service providers only as needed to operate our website and deliver requested functions.
Our Service Providers
Some functions rely on external service providers, who must commit to robust privacy and security standards consistent with Australian law and our own policies.
Legal Obligations and Regulatory Compliance
We disclose data only when required for regulatory or investigative purposes.
Anonymous Analytics and Statistics
Aggregated usage data is collected for internal analysis, without identifying individuals.
Your Rights Regarding Personal Data
Under Australian privacy law, you have the right to request access, update inaccuracies, or request deletion of personal data. Please contact us for any such request.
- Request details and a copy of personal information we hold.
- Ask for corrections to incomplete or inaccurate personal data.
- Request deletion of information no longer required for legal reasons.
- Receive a copy of your data in a portable format if requested.
- Object to processing in certain contexts as outlined by law.
- Request limitations on how we process certain data types.
For any privacy questions or requests regarding your rights, reach out using the contact details below. Our team will respond within a reasonable timeframe.
How We Secure Your Information
We use a combination of measures, including encryption and access controls, to provide appropriate protection for your personal data on our systems.
Technical Security Measures
- Data encryption both in transit and at rest on our systems.
- Firewall and intrusion detection systems for threat prevention.
- Secure password management and multi-factor authentication.
- Routine system audits and vulnerability testing.
Organisational Security Practices
- Access to data limited by role and necessity.
- Mandatory privacy training for relevant staff members.
- Incident response plans to address security risks promptly.
- Regular reviews and updates of privacy procedures.
Data Retention and Storage Practices
Personal information is stored only for as long as needed for service provision, legal, or contractual reasons. Retention periods are reviewed regularly.
- Kept while your user account remains active.
- Stored to support requested mindfulness activities.
- Retention based on your engagement with us.
- Retained only for transaction records and compliance.
- Stored for newsletter and update subscription needs.
Once data is no longer required, it is securely deleted or anonymised.
International Data Transfers
Any transfers of data outside Australia are conducted per legal standards, ensuring your information receives adequate protection wherever processed.
- Review third-party provider security certifications.
- Use contractual safeguards to ensure data integrity.
- Minimise international transfers wherever possible.
- Transparency regarding provider locations and safeguards.
Cookies and Tracking Choices
Cookies help improve your experience. You may adjust preferences to manage which cookies are stored on your device through your browser settings.
Types of Cookies We Use
- Operate core features required for website functionality.
- Assist in tracking and improving site performance.
- Support tailored content aligned to your activity.
- Enable enhanced features and convenience tools.
You can change cookie preferences at any time using browser controls.
Changes to Our Privacy Policy
Occasionally, we may update our privacy policy. Notice will be provided on this website regarding significant changes or required updates.
- Post updated date on privacy policy page.
- Send notifications for material policy updates.
- Display notices for significant feature changes affecting privacy.
- Internal record-keeping of policy revisions.
Check this page regularly for the most current information.
Contact Us with Privacy Concerns
For privacy questions or requests, contact our privacy team below.
Umbraarisonia
175B Stephen Street, Suite 201, Yarraville, VIC 3013 Australia
Phone: +61 2 3484 4049
Email: content@umbraarisonia.com
Policy last updated December 11, 2025
Effective from December 12, 2025